Welcome toKey to Success

Site News

The Government has announced that it will not publish any school or college level educational performance data based on tests, assessments or exams for 2020. Subject to availability, the 2020/21 Autumn Census and 2020 Children Looked After (KS4) will also be available, timings to be confirmed.

Planned Maintenance of Key to Success

No maintenance is planned.

LA Service Updates

July 9, 2020: The pupil searchable data now includes 2020 Spring Census data and Pupil Premium data is now available for download on the 2020-21 Pupil Premium page.

Announcing the launch of Get Information About Pupils (GIAP) private beta

Over the next few weeks, the Key to Success (KtS) Replacement Project will launch the private beta version of Get Information About Pupils (GIAP), which will eventually replace Key to Success. We would like to thank everyone who has taken the time to engage with our researchers to this point. The purpose of this next phase is to provide all users with the opportunity to explore the new service that has been developed around the results of that research and provide further feedback. The following features and data content will be available from the start:

• Search the National Pupil Database (NPD) with up to 2000 Unique Pupil Numbers (UPN)
• Search Pupil Premium with up to 2000 UPNs
• Search NPD and Pupil Premium for pupils using first name and/or surname
• Filter searches using date of birth, name or gender
• Save searches to a pupil list
• Access pre-prepared downloads for your institution - Note that this will only be establishment, multi academy trust or local authority level NPD data. Attainment data will be available on Analyse School Performance (ASP)
• View planned maintenance and publication schedule on the site news page
• Glossary of terms within Help
• Security reports for approvers
• Searchable NPD data from Key Stage 2 and Key Stage 4

A further introduction to the features of GIAP can be found in an accessible video when you sign in to GIAP and in the GIAP help page

The existing Key to Success application will continue to run alongside GIAP for the time being, in order to cater for users being unavailable during the summer break. During this phase we plan to add the following features and data content in a series of minor releases:

• Search the National Pupil Database (NPD) with up to 2000 Unique Learner Numbers (ULN)
• Searchable data from School Census, Key Stage 1, Key Stage 2, Key Stage 4, Early Years Foundation Stage Profile, Phonics and Pupil Premium
• Downloadable data will be from School Census, Pupil Premium, and Pupil Premium Alternative Provision (for local authorities)

Once we have worked our way through this backlog and responded to feedback trends, the existing Key to Success application will be retired. The service will then be regularly iterated in response to ongoing research and feedback throughout the remainder of our beta phase.

How to access GIAP

A further communication to confirm the exact release date will be issued shortly.

You will then be able to access GIAP through DfE Sign-in. Here's how:

Existing Key to Success DfE Sign-in Approvers

If you are already a Key to Success DfE Sign-in approver for your organisation you will be assigned the GIAP service shortly. However, you will need to add the service to users at your organisation. Here's how:

1. From the manage users page, choose the required user
2. From the right-hand list, choose 'add services'
3. Choose Get Information About Pupils
4. Select the "GIAP User" role
5. Save your changes

Note that DfE Sign-in approvers will have access to a new security reports feature in their GIAP admin menu. You should use the reports in this feature to help you perform the responsibilities for your role, as detailed in the DfE Sign-in terms and conditions and in the GIAP terms of use.

Approvers who do not have Key to Success

If you are a DfE Sign-in approver but do not have KtS then you can add GIAP to your own account by selecting add services to my account from the services page.

1. Select the Get Information About Pupils service
2. Choose the "GIAP Approver" role
3. Save your changes

DfE Sign-in users who want access to GIAP

An approver at your organisation will be able to provide you with access to GIAP. An approver is someone at your organisation responsible for controlling who has access to DfE Sign-in and the services within the system. It is usually a senior role, such as an administrator, manager, or headteacher.

How can I find a relevant approver?

Once you add your organisation to your account, you can find a list of all recognised approvers under the organisation section of your DfE Sign-in account.

Users who do not have a DfE Sign-in account

If you do not have a DfE Sign-in account, then you will need to create one. Here's how:

1. Select the create account button from the DfE Sign-in page
2. Enter your name and email address (it is best to use your work email address or one that is clearly associated with your organisation)
3. We will send you an email to verify your email address; copy the code from this email and paste it into the box on the verification page
4. Create a memorable password of 12 characters or more (we recommend joining three or more familiar words)
5. Sign in using your new credentials, and request access to the organisation for which you would like to access GIAP.

You might have noticed the term "approver" during account creation. An approver is someone at your organisation responsible for controlling who has access to DfE Sign-in and the services within the system. It is usually a senior role, such as an administrator or manager.

For security reasons you will need to be approved by one of your organisation's approvers before you can access the service.

Help and support

• Further help on how to access DfE Sign-in can be found here
• If you would like to provide feedback about your GIAP experience and / or leave your contact details for taking part in future user research you can do so by following the user satisfaction survey link in the beta banner as you sign in to GIAP.
• Further help on how to use GIAP can be found by selecting the Help link at the bottom of any GIAP page

If the GIAP Help page does not contain an answer to your query you can submit a service request using the Contact link at the bottom of any GIAP page and selecting the "Key to success" option from the form.

DfE Key to Success (KtS) replacement project

Would you like to take part in the next stage of the DfE KtS trial which begins later this month?

If you participated in the initial KtS research last year we would like to thank you for your time and valuable input. Some of the important findings from the first stage of the research told us that:

• KtS is considered "vital", "essential" and "unthinkable not to exist."
• Accessing the system can be frustrating for occasional users
• Any new KtS system needs to:
  • Be secure and easy to access
  • Have easily downloadable files
  • Have reliable and trustworthy data
  • Include an improved search facility
  • Provide guidance on how to use the service and data

And now we need your help again!

We are now at the next stage where we are asking users, like you, to help us develop the KtS system. We need to make sure it meets your needs more fully. We would really appreciate your help in shaping the future of KtS.

If you would be happy to be contacted for further research, please let us know by replying to the KTS mailbox.

If you wish to take part, you may be contacted by our DfE User Researcher, Will Clarke and / or me. All research will be conducted confidentially. By taking part in this research you can keep up to date with how this important system is taking shape.

Thank you and regards,

Chris Wood

UR/UX and Communications Officer

LA Service Updates

July 9, 2020: The pupil searchable data now includes 2020 Spring Census data and Pupil Premium data is now available for download on the 2020-21 Pupil Premium page.

April 27, 2020: The pupil searchable data has been updated with 2019 Key Stage 4 final data.

April 23, 2020: 2019 Children Looked After (CLA) data by Key Stage are now available as an LA download.

April 14, 2020: 2019 Key Stage 2 Performance Tables checking files are now available as an LA download.

April 7, 2020: The pupil searchable data has been updated with 2019 Key Stage 2 final data.

March 12, 2020: Performance Tables (16-18 data including Retention/Completion) revised publication files are now available as an LA download.

February 19, 2020: 2018 Key Stage 2 Performance Tables checking files are now available as an LA download.

February 13, 2020: The pupil searchable data has been updated with 2019 Key Stage 4 amended data.

February 6, 2020: Performance Tables (Key Stage 4) publicationfiles are now available as an LA download.

January 23, 2020: Performance Tables (16-18 data including Level 3 Value Added) publication files are now available as an LA download.

January 20, 2020: The pupil searchable data now includes 2019 Autumn Census data.

January 14, 2020: Final Pupil Premium data is now available for download on the 2019-20 Pupil Premium page.

December 16, 2019: 2019 Primary School (Key Stage 2) Performance Tables publication pupil data are now available from the LA downloads area. The pupil searchable data has been updated with 2019 Key Stage 2 amended data.

December 9, 2019: The pupil searchable data now includes 2019 EYFSP final data.

November 14, 2019: The pupil searchable data now includes 2019 Phonics final data.

November 7, 2019: The pupil searchable data now includes 2019 Key Stage 4 provisional data and 2019 Key Stage 1 final data.

October 28, 2019: Performance Tables (16-18 data including Level 3 Value Added) publication files are now available as an LA download.

October 17, 2019: Performance Tables (Key Stage 4 and Key Stage 5) checking files are now available as an LA download.

October 10, 2019: The pupil searchable data now includes 2018 Key Stage 2 final data.

October 7, 2019: The pupil searchable data now includes 2019 Key Stage 1 and Phonics provisional data.

September 17, 2019: The pupil searchable data now includes 2019 Key Stage 2 provisional data.

September 10, 2019: 2019 Key Stage 2 Performance Tables checking files are now available as an LA download.

August 23, 2019: Pupil Premium data was revised on 13 August to exclude AP pupils with an Open Placement from the LA level files.

August 20, 2019: The pupil searchable data now includes 2019 Summer Census data.

August 13, 2019: Pupil Premium data has been revised to exclude AP pupils with and Open Placement for the LA level files. The pupil searchable data now includes updated 2019 Spring Census data including SEN data.

July 12, 2019: Pupil Premium data is now available for download on the 2019-20 Pupil Premium page. The formatting issue with the LastFSM field has now been resolved.

July 04, 2019: The pupil searchable data now includes 2019 Spring Census data.

May 01, 2019: 2018 Children Looked After (CLA) data by Key Stage are now available as an LA download.

April 25, 2019: The pupil searchable data has been updated with 2018 Key Stage 4 final data.

April 16, 2019: Performance Tables (16-18 data including Retention/Completion) revised publication files are now available as an LA download.

March 14, 2019: Performance Tables (16-18 data including Retention/Completion) amended publication files are now available as an LA download.

February 01, 2019: The pupil searchable data has been updated with 2018 Key Stage 4 amended data.

January 24, 2019: Performance Tables (Key Stage 4) publication files, Performance Tables (16-18 data including Level 3 Value Added) publication files are now available as an LA download.

January 22, 2019: The pupil searchable data now includes 2018 Autumn Census data.

December 20, 2018: Final Pupil Premium data is now available for download on the 2018-19 Pupil Premium page.

December 17, 2018: The pupil searchable data has been updated with 2018 KS2 amended data.

December 13, 2018: 2018 Primary School (KS2) Performance Tables publication pupil data are now available from the LA downloads area.

December 10, 2018: The pupil searchable data has been updated with 2018 EYFSP final data.

November 21, 2018: The pupil searchable data has been updated with 2018 KS1 and 2018 Phonics final data.

November 15, 2018: The pupil searchable data has been updated with 2018 KS4 provisional data.

November 01, 2018: Performance Tables (16-18 data including Level 3 Value Added) publication files are now available as an LA download.

October 17, 2018: The pupil searchable 2018 Summer Census data now includes FSM transitional protections. Any pupil eligible for FSM immediately before 1 April 2018 or at any point since will be flagged as eligible and should continue to receive FSM until at least March 2023.

October 16, 2018: Performance Tables (Key Stage 4 and Key Stage 5) checking files are now available as an LA download.

October 8, 2018: The pupil searchable data now includes 2018 Key Stage 1 and Phonics data.

September 13, 2018: The pupil searchable data now includes 2018 KS2 provisional data.

September 04, 2018: 2018 Key Stage 2 Performance Tables checking files are now available as an LA download.

August 16, 2018: The pupil searchable data now includes 2018 Spring Census data with SEN provision and also 2018 Summer Census data.

August 07, 2018: The pupil searchable data now includes 2018 Spring Census data.

August 03, 2018: Looked After Premium data is now available for download on the 2018-19 Pupil Premium page.

July 20, 2018: Pupil Premium data is now available for download on the 2018-19 Pupil Premium page.

July 02, 2018: Key Stage 2 Performance Tables checking files are now available as an LA download.

April 26, 2018: The pupil searchable data has been updated with 2017 KS4 Final data.

April 12, 2018: 2017 Children Looked After (CLA) data by Key Stage are now available as an LA download. The pupil searchable data now includes 2017 KS2 Final data with CLA fields.

April 05, 2018: The pupil searchable data has been updated with 2017 KS4 amended data.

March 22, 2018: Performance Tables (16-18 data including Retention/Completion) amended publication files are now available as an LA download.

March 06, 2018: The pupil searchable data now includes 2017 KS2 Final data.

February 12 2018: The pupil searchable data now includes updated 2017 Autumn Census data and updated Performance Tables (Key Stage 4) publication files are now available as an LA download.

January 25, 2018: Performance Tables (Key Stage 4) publication files, Performance Tables (16-18 data including Level 3 Value Added) publication files are now available as an LA download.

January 18, 2018: The pupil searchable data now includes 2017 Autumn Census data.

January 08, 2018: Final Pupil Premium data is now available for download on the 2017-18 Pupil Premium page.